| Overview
Do you consider your mailing process to be a costly part of your operation? If you analyse it closely, you will quickly discover it is not just the price of a stamp that makes it enormously expensive!
Your Problem
Staff time is a principal overhead of your mailing process. Not only does each item of mail need to be prepared and printed, it must be folded, inserted and sealed in an envelope, stamped or franked, and collected by post staff or taken to a Royal Mail facility in person.
Staff expenditure aside, there are other factors that make your mailing process a financial drain. Costly pre-printed stationery, expensive desktop printer overheads, inappropriate envelopes, and not benefiting from a Royal Mail discount service, can all help to inflate your overheads. Furthermore, with mail preparation being notoriously error-prone, and maintaining corporate standards and identity difficult, not only can your cash flow suffer, so can your organisation’s image and reputation.
If your organisation is striving to reduce overheads, increase productivity, reinforce corporate identity and/or maintain document integrity, it is unlikely you have considered changing the way you process your mail as a method of accomplishing this. Even if you have, it is likely you found the reality of doing so impractical.
Our Solution
Minkz provides a simple and accessible way for everyone in your organisation to prepare, manage and post their mail, while eliminating manual intervention, reducing postage costs, and ensuring documents adhere to corporate identity.
Three Minkz facilities are available - a browser-based administrator where mail can be prepared using familiar word processing controls; a print client that can be used to post mail from any Windows application that can print; and an API that allows you to integrate the functionality of Minkz with your own applications.
Whatever method you choose, mail is transmitted electronically to an in-house or off-site location where it is printed, folded, then inserted in an envelope ready for collection then delivery by the Royal Mail!
Alternatively UK-destined mail can be transmitted to a UK Mail depot for printing, finishing and delivery. As a result, mail preparation times are extended (up to 18:00, Monday to Friday), localised printing and finishing overheads are eliminated, and an alternative or DR mailing facility is always available.
In addition to preparing mail, the Minkz administrator can also be used for monitoring printer queues, viewing archived (posted) mail, tracking mail, administering returned mail, maintaining user accounts, and generating volume and expenditure reports.
Mail Discount
If your organisation can accumulate at least 1000 items of mail each day, Minkz can also be configured to sort and condition each item so it conforms to the requirements of an applicable Royal Mail discount service. As a result, your organisation benefits from considerable postage savings normally only attainable with mass mailings.
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